PROCUREMENT CONTROLLER

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    2 months ago
  • Category:
    Distribution, Services, Transport & Logistics
  • Deadline:
    April 15, 2022

Overview

PURPOSE OF JOB

  • Responsible for all procurement activities for the Company in accordance with the procurement procedures and guidelines. To deliver outcomes and objectives as agreed with the Tender Committee, including those contained within the service
  • Provide advice, assistance, and follow up of procurement and contracts
KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)
Financial
  • Identifies, negotiates, and implements contract and framework agreements that result in efficiencies in line with financial and forecast requirements.
  • Maintains accurate auditable records of all procurement processes which results in high process compliance.
Purchase of goods and services
  • Develops, manages, and coordinates the procurement processes.
  • Ensures proper specifications of material to be purchased including research and supplies appraisal.
  • Issues procurement and disposal documents to supplies following the prevailing Tanzanian and Zambian laws and regulations on procurement and other related legislations.
  • Ensures that goods or services are of high quality, regardless of the low price quoted.
Procurement Records Management
  • Maintains proper records of orders placed and ensures timely delivery of goods and services as per contract.
  • Maintains and updates the annually standing list of pre-qualified suppliers.
Procurement Plan
  • Prepares annual procurement plans for the purchase of equipment, service, and supplies for smooth operation.
  • Offers advisory services to user departments for effective and efficient implementation of the procurement plans.
  • Review and recommend purchasing systems for smooth operations.
  • Coordinates the receiving, opening, and evaluation of tenders, proposals, and quotations.

 

Procurement Contracts Management
  • Keeps all procurement contracts.
  • Undertakes negotiations with suppliers to solve disputes arrange contract variations and enforce contractual obligations.
Procurement Audit
  • Attends to audit queries relating to the procurement of materials and sales of Company assets.
Secretariat
  • Secretary to the Tender Committee of the Company.
  • Arranges all Tender Committee meetings.
  • Custodian of all procurement documents.
Staff supervision
  • Assigns duties to your subordinate and review the work performed.
Other duties
  • Perform any other related duties as required by management.

External Contracts

  • Suppliers of goods and services within the country, abroad and
  • Professional Body – Procurement and Supplies Professionals and Technicians Board of Tanzania (PSPTBT).
  • Industrial Development Corporation (Procurement Department), Zambia
  • Ministry of Transport & Logistics (Procurement Department),

Knowledge and skills requirements

  1. Minimum education qualification
    • Bachelor’s degree in Procurements or its equivalent
  2. Professional qualifications
    • Registered member of the procurement and Supplies Professionals and Technicians Board of
    • Membership in an internationally recognized professional body in procurement is also vital and may be an

Minimum relevant pre-job experience

  • Two (02) years of experience in the procurement
  • Experience in sourcing and procuring a large and varied range of products and
  • Experience in participating in tender processes and framework
  • Team
  • Computer literate in word processing, excel, the internet, and e-mail.
  • Demonstrated ability to make presentations to management and other external parties where
  • Person of high integrity and ethical

Other skills or attributes

  • An understanding of the best procurement
  • Excellent organizational skills with the ability to meet deadlines and calmly under
  • Ability to develop strong working relationships with internal and external

location