Overview

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial, and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Assist in the preparation of tender documents, standard tender templates, and documents.
• Prepare tender procedures, cash flows, and schedules only in the absence of technical experts.
• Oversee the editing and drafting of high-quality bids, proposals, and bid responses to ensure bids and tenders are processed professionally, expeditiously, and compliantly.
• Maintain a list of qualified vendors, especially for future offers.

Requirements and skills

• Proven experience as an office administrator, office assistant, or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred