HUMAN RESOURCES MANAGER

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    6 months ago
  • Category:
    Human Resources, Infrastructure, Transport & Logistics
  • Deadline:
    April 15, 2022

Overview

PURPOSE OF THE JOB

Responsible for providing support in various human resource functions, which include recruitment, conditions of employment, salary and wages administration, manpower planning training and development, performance monitoring, and employee counseling.

Responsible for providing advice and assistance to supervisors and staff information related to training needs and opportunities, job descriptions, performance reviews, and human resource policies of the Company.

 

KEY RESULT AREA PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)
Coordination of staff recruitment and selection process.
  •  Provides advice and assistance to Head of Departments on staff recruitment
  • Develops job descriptions and person specifications, prepares job advertisements, checks application forms, shortlists, interviews, and selects candidates
  • Conducts reference checks on possible candidates
  • Prepare offer letters and contracts for all successful candidates
  • Informs unsuccessful candidates
  • Ensures that recruitment is done in line with the approved establishment and budget.
  • Conducts orientation to newly recruited staff.

 

Staff salary and benefits administration

 

Development of Human Resource Policies and Compliance

  • Administers payroll and maintains

proper records of employee benefits.

  • Ensures that approved salary and benefits are provided in the Company approved annual budget
  • Provides advice and assistance to staff and management on pay and other remuneration issues including promotion and benefits
  • Undertakes regular reviews.
  • Assists in elaborating policy issues that are not clear to staff
  • Develops and implements policies on human resource issues such as working conditions, equal opportunities, staff recruitment, performance management, disciplinary procedures, and absence management.
  • Works closely with various departments, increasingly in a consultancy role, assisting supervisors and Heads of Departments to understand and implement policies and procedures
  • Assists with the development, consultation, review, and implementation of policies and procedures in line with the Employment and Labour Relations Act and best practice methods.
  • Ensures that employment practices are fair, legal, and in accordance with the Employment and Labour Relations Act.

 

Staff Employment Records
  • Ensures that employee files contain job-related information such as application for employment, offer letter or contract, job descriptions, and personal records are in the file.
  • Makes necessary rectifications and orderly to all personal files.
  • Administers employment agreements
  • Maintains staff leave records
Staff Attendance at work
  • Monitors daily staff attendance and records staff absenteeism
  • Provides basic counseling to staff as a measure to resolve attendance difficulties.
  • Provides advice and recommendations on disciplinary action to be taken.
Proper guidance of disciplinary related issues
  • Provides direct advice and support on all matters relating to employee improvement and discipline.
  • Leads on grievance and disciplinary investigations where necessary including preparation and collation of documentation and correspondence, presenting or supporting Supervisors and Head of Departments of cases at the disciplinary hearings.
  • Provides timely and accurate analysis of management information to inform decision-making processes.
  • Ensures consistency of approach and correct application of employment legislation, and local agreements and conditions of service.
  • Interprets and advises management on employment law.
  • Provides advice and recommendations to management on disciplinary actions
Coordination of Staff Performance and Performance Appraisals
  • Participates in a performance management review and development meeting and undertakes a plan of training where necessary.
  • Advocates for employees’ involvement in their jobs effectively.

 

  •  Trains employees on the appraisal process.
  • Reviews of job descriptions.
Industrial Relations related issues
  • A link between management and workers ensures that good working relations are maintained all the time.
  • Liaises with Trade Union Representatives on a wide range of employment issues including attendance at consultative meetings as required.
  • Negotiates with staff and Trade Union
  • Representatives on issues relating to pay and employment conditions.
Manpower Planning
  • Carries workforce planning aiming at matching human resources with the business need expressed in planned activities levels based on getting and keeping numbers and quantity of staff needed.
  • Develops flexible work arrangements to improve productivity.
Training and Human Resource Development
  • Identifies training needs in liaison with departmental heads.
  • Develops a comprehensive training program in line with the approved budget
  • Searches training opportunities from various Training Institutions within the country and overseas complying with Policies and Procedures.
Health and Safety issues
  • Coordinate the Company’s Environment Safety and Health through close liaison with the Safety Officer
Insurance claims
  • Handle claims for the Company in close
  • Liaison with the various team members in the organization
  • Perform any other related duties as required.

 Minimum Relevant Pre-job Experience

  • At least 5 years of employment experience in a human resource-related role, of which 4 years at the management level.
  • Detailed knowledge and understanding of Human Resource Policies and Procedures including Employment
  • Enterprising personality with the ability to develop policies and procedures
  • Computer literate in Microsoft word, excel, the internet, and e-mail.

 Minimum Education

BA in Human Resources or relevant field

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